Your team shouldn't type purchase orders into software.

RekeyPilot reads the POs your customers email you and turns them into ready-to-review ShipStation orders and QuickBooks invoices.

Send us a sample PO See how it works

Early access. A real person replies with what RekeyPilot would have produced.

Review · PO from Harborview Clinic1 of 7

From: [email protected]
Subject: PO 20817

Hi Dana,

Please send on our usual terms:

10 cs nitrile gloves, medium, blue
4 cs paper towels (the multifold ones)
2 × 5 gal floor cleaner, neutral

Deliver to the Elm St. location, ground is fine.

Thanks,
Mark

CustomerHarborview Clinic

PO number#20817

Line 1GLV-NIT-MNitrile gloves, medium, blue×10 cs 99%

Line 2TWL-MF-4000Multifold towels, 4,000/cs×4 cs 98%

Line 3CLN-NEU-5GNeutral floor cleaner, 5 gal×2 97%

Ship toElm St. location · UPS Groundmatched

PricingNet 30 · customer price listverified

CreateShipStation orderQuickBooks invoice

All checks passed. Nothing needs your attention. Edit Approve both

The same order gets typed twice, every time.

A customer emails a PO. Someone reads it, enters it into ShipStation, then enters most of it again into QuickBooks. For a small wholesaler that's the first half hour of every shift.

Today

1Open the email, read the PO, figure out what "med blue gloves" means10 min

2Type customer, address, lines, and quantities into ShipStation12 min

3Type the same customer, lines, and pricing into QuickBooks12 min

4Cross-check both, fix the typo you made in one of them6 min

With RekeyPilot

1Open the review screen. Everything is already filled in and checked1 min

2Fix anything flagged. Usually nothing1 min

3Approve. ShipStation order and QuickBooks invoice are createddone

One PO. Zero re-entry.

Customers keep emailing orders the way they always have. RekeyPilot handles the part in between.

A PO arrives

Forward your orders inbox, or connect it. Emails, attached PDFs, and scanned forms all count.

[email protected]9:02

PO 20817pdf

RekeyPilot reads it

Customer, PO number, products, quantities, addresses, pricing, shipping method, and notes are pulled into structured fields.

CustomerHarborview Clinic

PO20817

Ship viaUPS Ground

Everything is matched

Each line is matched to your SKUs, your customer records, and your price list. Anything uncertain is flagged instead of guessed.

GLV-NIT-M99%

TWL-MF-400098%

med blue glovesreview

You approve, it's created

One click creates the ShipStation order and the QuickBooks invoice from the same approved data. Nothing is created before you approve.

ShipStationcreated

QuickBookscreated

Send us a sample PO

Send one of your real purchase orders, with anything sensitive blacked out. We'll reply within a few days with what RekeyPilot would have produced for it.